Vulcan Platform Privacy Notice

This website uses and stores personnel information. This Privacy Notice sets out how we use and protect any information we collect through this website.

If you have any questions about Saatchi & Saatchi London's collection of your data please contact the Publicis Chief Data Privacy Officer on privacyofficer@publicisgroupe.com.

Introduction

Any data collected through Saatchi & Saatchi London’s Vulcan Platform including Personal Data, will only be used for security, login and asset tracking. Once collected, Personal Data will not be used for a different incompatible purpose without your consent. Saatchi & Saatchi London is regarded as the Data Controller.

We take the protection of data privacy very seriously. All Personal Data collected through the Vulcan Platform will be treated as strictly confidential and will only be used as set out in this Privacy Notice. The applicable data protection laws shall be respected in full.

Therefore, please read this Privacy Notice thoroughly. If you disagree with the way Personal Data will be used, please request your login details to be removed from the system.

I. Purpose of data collection

The main purposes of collecting Personal Data through the Vulcan Platform is to provide login details i.e. User Name and track what assets have been created by the user. Additionally, we store email address to contact individuals about possible updates to the system and how it might affect the user.

Separately we collect data (including Personal Data) for website security and maintenance purposes but use such data in statistical form as far as possible.

II. What Personal Data do we collect and process?

Personal Data means any information relating to an identified or identifiable natural person (i.e. living individual).

We collect the following Personal Data through the Vulcan Platform as provided by the user:

1. Full Name
2. Email
3. Location
4. Company

III. What legal ground(s) do we rely on?

Where Personal Data is provided by you as part of registering for the use of the Vulcan Platform, we will obtain your explicit consent. Please note that you can withdraw or revoke your consent to our use of Personal Data at any time. You always have a choice concerning whether or not you provide Personal Data as part of the registration process and you are under no obligation to register.

IV. With whom do we share Personal Data?

We will not disclose your Personal Data to anyone outside of the Publicis Groupe under any circumstances, except as otherwise stated in this Privacy Notice, to successors in title to our business, to establish, exercise or defend our rights, or where required by law.

V. Who is processing the Personal Data?

Saatchi & Saatchi London and Publicis Groupe run and process the data storage within the Vulcan Platform.

If the services of third parties for the technical maintenance, administration or processing of data are required, the Personal Data will be accessed by these parties only to the extent that is required to ensure a smooth and secure technical handling of the Vulcan System in compliance with applicable law, including with respect to data confidentiality, privacy and security.

VI. Viewing, Editing, Updating or Deletion of your Personal Data:

Please contact vulcansupport@publicisgroupe.com if you want to see any Personal Data stored about you in our records. We will honour your legal right to view your Personal Data in accordance with applicable privacy law. If you think that any of the Personal Data collected through the Vulcan System is incorrect, confusing or incomplete, please contact vulcansupport@publicisgroupe.com. You may also ask us to erase, restrict or port your Personal Data and you may tell us if you object to our use of your Personal Data.

Personal Data will be stored by us in accordance with our applicable data retention requirements and corporate policies.

VII. Data Security

We use a variety of methods, such as firewalls, intrusion detection software and manual security procedures, to secure your data against loss or damage and to help protect the accuracy and security of Personal Data and to prevent unauthorized access or improper use. If you think that the or any Personal Data is not secure or that there has been unauthorized access to the contact privacyofficer@publicisgroupe.com immediately.

VIII. Confidentiality

Please note that we treat Personal Data as strictly confidential.

IX. Data Transfers

Your personal data might be transferred outside the EU to counties like the US which is not considered to have the same level of data protection as in the EU. However, we ensure all data transfers comply with applicable legal requirements (for example under intercompany agreements with appropriate contractual protections). Should you wish to know more about how data is protected or wish to request a copy of the contractual protections please contact privacyofficer@publicisgroupe.com.

X. Use of cookies or other tracking technology

A cookie is a small file which is placed on your computer's hard drive. If you choose to accept cookies (see below), the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

e use traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

XI. Notification of changes

Should we wish to change this Privacy Notice, if you have already provided Personal Data through the Vulcan Platform we will contact you to inform you of the new Privacy Notice and, in some circumstances, we may need to obtain your consent to the changes. In other circumstances, any such changes to this Privacy Notice will be promptly communicated and you should check back to see whether there are any changes. Continued use of Vulcan tool after a change in the Privacy Notice indicates your acknowledgement and acceptance of the use of Personal Data in accordance with the amended Privacy Notice.

XII. Further Information

If you consider that we are not complying with this Privacy Notice or if you have any questions in relation to this Privacy Notice, please contact privacyofficer@publicisgroupe.com.

You may also lodge a formal complaint with your competent data protection authority.

Updated: 2 January 2019